Rotating Shift Schedules - Humanity

Rotating Shift Schedules

View your scheduling information in the way that fits you best. Humanity provides multiple view options for presenting your scheduling information.

Send Schedule to Third Party App

Export your Humanity calendar and sync it with popular third party apps. It can be easily integrated with Google Calendar, Outlook, iCal and more.

Speed up Scheduling Process

The faster you make your schedules, the more time you have to focus on other more pressing concerns. Humanity frees up time while allowing you to schedule more accurately as well.

No Installations Required

Humanity is entirely web-based. There’s nothing to download or install on your computer. Everything is in the cloud and available to you at all times.

Import Old Schedules

Turn difficult to follow spreadsheet schedules into beautifully presented schedule data. Import your old schedules from CSV and Excel to Humanity instantly.

Setup in Minutes

Setup your Humanity account and start organizing your team in minutes. Our customer support is here to assist you at all times.

Find Workers to Fill Open Shifts

If someone drops a shift, Humanity lets you know immediately. The app also lets you know which of your employees are available and qualified to fill the shift.

Notify Team Via SMS and Email

Your team members receive notifications via both SMS and email whenever you release a new schedule. Team members available to fill open shifts are also notified the second a shift opens up.

From Hire to Retire

"Humanity makes your life easier, your employees happier, and your financials cleaner. We value it as an essential tool of our business!"

Watch the video to learn more

Rotating Shift Schedules

As more businesses continue to digitize their activities by gradually transitioning their systems to online networking, certain originally cumbersome tasks have been simplified. The advancement of technology and development of software applications makes it very easy to quickly automate previously strenuous decisions. Rotating shift schedules are undoubtedly more productive in terms of business focus and efficiency, especially to those providing 24 hour services. However, this system creates flexibilities that require careful planning. Whether it is simple traditional weekly and monthly rotation or oscillating and partial rotation, all business departments or personnel in charge of such planning will accept it is overwhelming. This will however only be so if your business has not transformed to the digital activities. There are many rotating shift software applications that design viable, practical and safer schedules in an instant. These software packages only need one to install then feed in the shifts and relevant employee data. All the rest is automatically generated by advanced planning tools.

Special challenges

With increased exploitation of 24 hour service provision, most large establishments find rotating shifts more productive than fixed shifts. Employees in such shifts usually possess a given set of skills which means the service consistency gap can be quickly narrowed. However, there are various health issues and other factors that affect such schedules, especially if they are not effectively planned and implemented. Thus, establishments that use rotating shifts require comprehensiveness in planning. When this is not done, a lot of things can go wrong and sometimes organizations may suffer lawsuits. Research shows that employees in rotating shift schedules may develop certain issues of impatience, sleep and digestive disorders among other concerns.

These problems are however also present in fixed schedules albeit to a slightly reduced level. The businesses’ challenge is to ensure their financial and strategic goals are achieved. They must also ensure accountability for employee goals, requirements and safety. In rotating shifts, there is great potential to maximize service provision and develop flexible skilled employees. If this schedule is effectively planned and designed, the companies will be able to accomplish a great milestone in employee development and skills as well as business potential. With the many other responsibilities of handling different aspects of your business, taking too much time to design a practical rotating shift work schedule should be uncalled for.

Features and considerations – Things to look for

These software applications automatically generate workable schedules after the relevant information has been fed. Nonetheless, each business has independent requirements depending on the working personnel, business size and services offered. Not just any application can suite your need and more importantly, you will need customization to ensure it delivers in line with your business’s goals and requirements. There are quite a number of things to look for before making the decision to purchase software applications for your rotating shift schedules. These include features of the software itself and considerations about the vendor/distributor and/or developer.

On the software features side, some of the features to look out for include:

  • Ergonomics and interfacing features such as drag and drop possibilities
  • Automatic employee scheduling and conflict detection
  • Employee certification, training and due date tracking
  • Reports generation and output presentations like prints, emails and faxes
  • Security features for employee and company data protection
  • Integration capabilities
  • Unlimited number of employees, assignments and shift

There are various other features to look for depending on your current schedule planning systems and business requirements. On issues regarding the vendor or distributor, who may also be the developer, the key considerations are experience, reliability, price and options for future upgrades. The vendor should be experienced in developing applications that can be customized to meet the specific needs of your business and employees. They should also provide an expert to train employees on how to use the software. The application developer should guarantee future upgrades which are usually meant to enhance the service and accommodate future changes in the establishment.

Benefits

There are several benefits of rotating shift schedules. These benefits are even further made possible by using efficient software to develop acceptable, reasonable, safe and practical schedules. Some of the advantages of using such software include;

  • Convenience – since the software will be networked within your business, employees can access information regarding their shifts from anywhere. Notifications and prompt changes can also be quickly communicated. Besides, information can be updated from anywhere.
  • Efficiency – this is the ultimate goal of every software application. Schedules can be automatically generated mathematically with consideration to all appropriate factors. There is also the option for urgent arrangements when there is need for rescheduling or re-assigning.
  • Cost-effectiveness – the software cuts down overtime expenses associated with poor shift planning and scheduling. It also cuts down the time and resources spent in developing a functional rotating shift working schedule. Additionally, there is room for future upgrades and modifications to suite your business’ requirements.

How it works

Software applications for rotating shift schedules have the same working characteristic of all online packages. The process involves installation, data entry, integration with other systems or databases and maintenance. These phases are not in any way complex. The software is simply installed into the company’s computers and then relevant data and information is fed-in/uploaded. This is usually the data you would use to manually plan rotating shifts. Once data entry is through, integration with other software and databases is only a way to further simplify tasks and improve efficiency. This involves uploading information from other databases, sharing the scheduling information with other systems and basically enhancing information flow. Some of the data fed into the software include employee names, numbers and other details, number of shifts, previous workflow statistics and any other relevant information. Integration is done with systems that use employee scheduling information or those that provide the data used by this software. They can be thus merged with employee record databases, workflow and task assignment files among other necessary records.

Conclusion

Many companies are engaging in 24 hour service provision and/or production. This is continuously expanding their businesses and demanding rotating shifts. Using software applications that can quickly generate rotating shifts will result in convenience, improved production and the other aforementioned benefits. You should, however, ensure the package delivers business requirements that are specific to your organizations objectives, which starts with purchasing from genuine vendors.

Sign up for a free 30 day trial today.
No credit card is required.

No credit card required - Get started in seconds.