Most employees believe that tracking systems are only meant for the employer’s benefit. Needless to say, it does help an organization keep a precise record of employee absence and attendance for accurate processing of payrolls and efficient management of the workforce. However, there are also plenty of benefits for the employees who dutifully clock in their presence at work.
Your staff almost always thinks that new attendance systems are an annoyance. This resistance can impact the implementation process of new systems and may even lead to its complete failure if your workforce is not onboard with the plan.
The dislike associated with a clock in system arise from the misconception that software like biometrics indicate that the company doesn’t trust its employees. However, this is not true; and this is the reason why your staff needs to know the benefits of accurate clocking practices, not just for the company’s good, but their own.
Here are some reasons managers should make their staff aware of in order to help encourage employees to appreciate the process and duty of time tracking.
Accurate Paychecks Every Time
Nothing irks your employees the way inaccurate paychecks do. If you promise them that the new clock in system will eliminate the possibility of erroneous salaries, then you are likely to have their attention already.
It is important for them to realize that time tracking systems may seem like an extra step at first, but it will help the organization in keeping a more accurate record of employee absence and allow them to efficiently process their payments at the end of the month.
Even a simple software upgrade can go a long way in automating the whole process and result in seamless management of employees and other systems. Using biometric solutions, or even terminal devices that simply take staff pictures upon clocking in and out, will record the exact start and stop times for more accurate processing of payrolls in the end.
By employing such a system, clerical errors can be eliminated, enabling the software to calculate workdays and work hours for flawless payroll reports.
Better Organization Across the Board
There may be some employees in your organization who work diligently for the number of hours they are supposed to, while other reckless ones spend hours taking long lunches and coffee breaks. It is unfair for both types of workers to be paid the same and to be treated equally, because they are employees who are clearly working harder and more honestly than others.
Installing automated clock in software will weed out such malpractices and create a fair work culture. It will also help ease the workload on people who have to work more because of some people who are not as committed to their jobs.
Many small businesses also have to deal with buddy clocking very often, a process in which one employee clocks in and out for another in an effort to cheat the system. The truth is that employees cheating on timesheets happens, even on the federal level.
Since it is practically impossible to monitor each and every employee absence without an automated system, implementing a time-in-time-out biometric or clock in software system will prevent the slackers from getting away with late arrivals, early departures, and long breaks.
Better Workplace Culture
Making sure that everyone is treated fairly and that no one is able to cheat your system – even if they wanted to – is the best way to promote a more positive workplace culture through time and attendance monitoring.
While some employees who like to take advantage of your lack of a time clocking system will at first surely not like the fact that they are not going to be able to cheat on their timesheets any longer, they certainly aren’t the employees that you should be trying to accommodate.
Having a time and attendance system installed makes it easier to filter out the employees that don’t care about having a strong and positive workplace culture. Likewise, it gives your honest and hardworking employees more reason to stick with you, since it allows them to identify you as a business owner that cares about establishing a workplace culture that is built on trust and respect.
Many employees don’t realize at first that clocking in is a convenient process in this day and age. You’re not using an old mechanized time clock like your parents may have used. In fact, most time and attendance tracking methods can be accessed via smart phones these days. There are many apps and mobile systems that allow your employees to accurately clock themselves in, no matter where they are.
Humanity, for example, allows employees to set up terminals at remote locations if they have employees who work outside of their set business locations. This makes it convenient for staff to check in wherever they are and it makes it even easier for managers to always know where their employees are clocking in and out, since most of these solutions use GPS technology to confirm staff locations.
Use the power of web-based app that makes it easier for you and your employees to adapt to the new software.
When you have mobile tracking methods, your employees will never be able to slack off their clocking in responsibility again. Even your off-site employees will be able to use the app for regular punch-ins and enjoy in the fact that clocking in only takes one tap on their smartphone of choice.
Payroll becomes much easier and manageable in the presence of transparent systems. No more erroneous calculations and clerical mistakes when calculating your salaries at the end of the month.
For employees, having transparency in the time and attendance process also levels the playing field and ensures them that the same rules for clocking work time apply to everyone in the organization.
An automated system gives you accurate record of all the workdays to correspond with your paycheck in the end. Most importantly, with these tracking systems, your employees will know exactly how many extra hours they worked during the month.
Usually, the law makes it mandatory for employers to compensate for overtime. Your employees will be able to demand what is rightfully theirs if they are armed with this information.
With a time clock solution, transparency is guaranteed and employees know that they can demand overtime pay if the proof that they have worked extra hours is visible and available to everyone in the company.
Why Managers Love It
It is amazing how sophisticated time-tracking has become these days. Companies are incorporating all kinds of technologies, from mobile app time clocks to GPS, digital sheets to remote tracking. With so many options, you can give make it easy for employees to track their attendance and see their timesheets in real time.
Give them the ability to see when their attendance is required and alerting them to shifts can prevent them from skipping day at work due to oversight. Employees can be notified on their mobile phones if they forget to punch in at work or come in late.
Furthermore, GPS-enabled tracking systems can help develop a clear mechanism for monitoring employees that work remotely. There are also geofencing options available to apply restrictions on where the employee can clock him or herself in or out.
Time tracking and clocking in practices help create transparency in the system and allow both employees and the employer to have greater power over their time and attendance information. While the company can cut massive costs by keeping tighter control over accurate payrolls, employees can also benefit by demanding exact salaries, including overtime.
Once your employees learn the benefits of working with the system, they will see how beneficial it is for them and their workplace happiness and growth.
“I can’t physically be at all six of my stores all the time, but Humanity is so efficient and convenient that I can easily manage all my locations from literally anywhere.”Troy Pugueda, Operations Manager